Screenshots, not receipts
UPI payments arrive with no student name. Matching eats evenings and still misses some.
PUPILCOLLECT · FEES, WITH DIGNITY
₹4,500 came in by UPI last night. The note just says “fees”.
Tonight your accountant will match it by hand. Meanwhile, a family that lost income this month is wondering how to ask. Send your ledger and bank statement: within the hour, payments are matched and dues seen clearly.
Within the hour: dues aged, UPI credits matched to children.
Fee desk · Term 2 · sample
NORTH STAR
outstanding across 212 families · sample
UPI payments unmatched
promises due this week
families on a hardship plan
THIS WEEK
Due 0–15 days118 families
Due 16–45 days71 families
Due 45+ days23 families
Is this your starting point?
I’m and what hurts most is
WHAT THE NUMBERS SAY
Fees weigh on family budgets. The money now moves by UPI.
of parents surveyed said school fees rose 50% or more in 3 years (2025)
LocalCircles survey, 31,000+ parents, 309 districts · localcircles.com · press/school-fee-increase-survey
of Indian students said household members were their first funding source (2025)
NSO Comprehensive Modular Survey: Education 2025 (MoSPI) · pib.gov.in · PRID 2160863
of India’s digital payment volume ran on UPI in the second half of 2025
RBI Payment Systems Report · ibef.org · RBI Payment Systems Report, H2 2025
SOUND FAMILIAR?
Fee season runs on screenshots, blunt reminders and silence.
Lists of pending names reach class groups. Children carry notes home. The accountant matches UPI screenshots at night. And families truly in difficulty stop answering — because nobody asked them, privately, what would help.
Reminders that sting
One blunt message for every family, sometimes in a group. Trust leaves before the money arrives.
Hardship, in silence
A family that lost income avoids the school instead of asking for a plan.
HOW IT WORKS
Tell the full cost early. Remind kindly. Match automatically.
Software drafts and matches; your fee desk decides. A hardship request pauses every automatic message.
1Total-cost sheet
Every family sees all charges and dates at the start: tuition, bus, books, nothing hidden.
2Quiet reminder
A private, kind message in your words and their language, inside your hours.
3Promise or plan
Families choose a date or ask for a plan; a named person approves.
4Match and receipt
UPI and bank credits matched to each child, receipts sent, the ledger ready for audit.
PupilCollectA promised date slips? Your named person checks in privately, and asks what would help.
THREE WAYS TO START
See your dues, pilot one deadline, or hand over matching.
Each way ends at a calmer fee desk: payments matched, promises tracked, and every hardship conversation held by a person. Switch whenever you need to.
For an accountant who wants the dues seen clearly, tonight.
- 1Upload your fee ledger and bank statement
- 2We age dues and match UPI credits
- 3Open your dues map and unmatched list
- YOU’LL SEE IT
- Within the hour
- WHAT IT TAKES
- Free. No card, no call.
For schools with a term-fee deadline coming up.
- 1A 30-minute call with you and your accountant
- 2Reminder, promise and hardship rules within a week
- 3Day-14 review: paid, promised, on a plan
- YOU’LL SEE IT
- Day 2
- WHAT IT TAKES
- A short paid pilot, credited to year one
For owners who want reconciliation off the accountant’s desk.
- 1We reconcile UPI and bank credits daily
- 2We draft reminders; your desk approves them
- 3Your named person holds every hardship conversation
- YOU’LL SEE IT
- Week one
- WHAT IT TAKES
- Set-up plus a per-student fee, quoted for you
WHAT YOU’LL SEE FIRST
It sinks in when 37 UPI payments find their children — and you see which families nobody has spoken to privately yet.
MAKE IT YOURS
Every reminder sounds like you, speaking to a family you respect.
ONLY AT YOUR SCHOOL
Your tone, and hardship rules you set
Give us a few lines in your own words. Every reminder is drafted in that tone, in their language, and sent only privately. You decide who can ask for a plan, which plans exist and who approves — and a request pauses every automatic message.
- Never in groups, never through a child
- A hardship request pauses all automation
- Every plan approved by a named person
Fee desk · Sunrise Schoolreplies in your language · quiet after 8 pm
Friday
Reply, or hold 🎙 to speak
Your fee heads
Tuition, bus, books, hostel — your heads, your instalments, your concession bands.
Your quiet days
No fee message after 8 pm, on Sundays, or on festival days you choose.
Your receipts
Your letterhead and GST details on every receipt, sent the same day.
WHY IT GETS BETTER EVERY TERM
Every kept promise makes the next reminder gentler.
Your desk learns which words, dates and plans suit your families — and spends its time on the few who need a person, not another reminder.
It learns your families’ rhythms — salary dates, harvest months — so reminders arrive when paying is possible.
- 1Total cost sharedAt admission, every line
- 2Quiet reminder sentPrivate, kind, your words
- 3Promise recordedA date the family chose
- 4Payment matchedUPI to child, automatically
- 5Hardship handled privatelyA person decides
- ↻ Your fee desk’s memory
WHERE IT LEADS
Once the matching is done, you’ll notice what sits upstream.
If your own fee data points somewhere new, we’ll show you the maths. You decide whether it’s worth doing.
WHEN YOU NOTICE
More than one in five fee-desk questions trace back to a notice families didn’t understand.
PupilConnectTHE MATHS · AN EXAMPLE
e.g. 400 questions × 10 minutes × 50% avoided = 2,000 minutes, about 33 hours, a term
WHEN YOU NOTICE
The owner phones for collection figures more than three times a week.
PupilInSyncTHE MATHS · AN EXAMPLE
e.g. 3 calls × 20 minutes × 40 weeks = 2,400 minutes, or 40 hours, a year
WHEN YOU NOTICE
Fifteen in a hundred new families ask about instalments before accepting.
Pupil JoinTHE MATHS · AN EXAMPLE
e.g. 150 offers × 10% more accepted × ₹40,000 annual fee = ₹6 lakh a year
OUR OWN FEE DESK · BALLARI · SINCE 2001
We collect fees from families too. Here’s what we promise.
PupilTree has run schools in Ballari since 2001, so we know fee season from behind the counter. Founding schools get founding terms, a direct line to the people building this, and an easy exit with their ledger intact.
Founding terms
Founding-school pricing, held for three years.
Stop on day 14
Not useful? Stop, with your reconciled ledger intact.
No shaming, by design
Group fee messages and fee notices through children are blocked in the product.
Fee data walled off
Fee history never touches learning, ranking or admissions decisions.
WHAT WE’LL TRACK WITH YOUPaid by the due datePromises keptFamilies on a hardship planHours spent reconciling
QUESTIONS
What owners and accountants ask first.
Didn’t see yours? Ask on WhatsApp — a person replies, usually within the hour.
Ask on WhatsAppNo collection calls, ever. We draft private reminders you approve; fee conversations are always with your own named person.
How many of your pending dues are already paid?
Upload your ledger and bank statement. Within the hour, you’ll see which “pending” families have paid — and who might welcome a private word.
Never in a groupNever through a childHardship pauses every reminder